I launched this channel in 2017 with the
first videos about note-taking apps on
the iPad. I went through all the things.
I used drone research. I used Obsidian,
upgraded to notion, moved on to MEM,
doubled down on Tana and ended up in
Hepabase. And now all this is gone. We
just entered a new era. And I will show
you in this video the proof why note
takingaking apps and PKM tools as you
might know it are no longer relevant in
2026. In my previous videos I talked
about it. In this video I will show you
exactly how this works and how I use it
as a professional on a daily basis to
manage my business but also my life. But
first let me mention why I finally
stopped using all those tools that we
recommended even to our members over all
these years. Well, in the end, these
knowledge tools are built by developers
based on a very specific structure and a
way how to present the information to
you and allow you how to interconnect
information or based on what the
developer had in mind. If you wanted to
build something for yourself, you've
still been stuck in the scaffold that
the tool provided to you. So you were
able on notion to build your amazing
life management dashboards. In Obsidian,
you can download plugins and all the
things to customize the things to your
need. And yet you're still depending
even on more developers who create these
plugins for you. On Heepbase, I got fed
up because I was now stuck inside
Heepbase as they weren't opening up the
MCP server there to get easier access to
my data and manage my knowledge in
there. And this was the final nail in
the coffin for PKM tools where I
realized I don't even need those tools
anymore. All I need is a single folder
on my computer and claude. And let me
say this right away. It's not Claude
replacing the PKM tools. It's AI doing
this because in the end, what I'm
building in this folder is mine created
based on my specific needs. And I can
simply swap the brain that manages this
folder. So maybe it's Claw today, it's
Gemini tomorrow, it's Jet GPT in a few
years. Who knows what else will come up?
But the amazing thing is whatever I
build now is mine. And that's another
thing I want to share before we dive
into building this because I think it's
so crucial to understand. We work with
many businesses worldwide on
implementing AI for their business and
teams and there's always this
misconception that they work together on
a folder using the same AI and so on.
This is not AI empowerment. My
co-founder Paco Cano and I, we both
strongly believe that the real advantage
in a business is empowering the
employees to build their own AI teams to
become more efficient in their field of
expertise. So that's why anyone who
learns how to use AI, how to ask the
right questions to AI will have an
unfair advantage over those who don't.
And any business owner and team leader
who empowers their employees to learn
these skills will make the overall
business more efficient too. It's not
about applying AI on top of the business
and manage the business. It's about
giving each individual member the
superpowers they need to accelerate
their work. So enough talking. Let's
dive into this and I show you step by
step. This is not just words. It's
reality already. We are here on my
desktop and I will just rightclick and
create a new folder. So you see that
this is really just a folder. It's an
untitled folder. We just name it PK
demo. PKA I mentioned it in the other
videos. I strongly believe the era of
personal knowledge management is over
and we are entering the new era of
personal knowledge assistance. In this
video I show you proof of it. Okay,
let's open up this folder. Here we are.
Empty folder. Nothing in there. And now
I could open up claw desktop. You know
you have seen this clo code chat and all
these things. And all I'm doing here can
be done in co-work. You just go here,
you choose a different folder. I go to
desktop. I select this pka folder. And
now I could start building all this out.
But I want to show you today what I'm
actually using on a daily basis. This
co-work is the gateway drug. That's
really the thing that makes it simple
for you to access the things because it
looks fancy. But you will see today in
this video too that using the terminal
is even simpler and easier to use than
claude cowwork. And that's why in this
video I will show you how I would
actually do this. So people are already
scared when they hear just the word
terminal. In the end you just search for
terminal. There you are. You open it up
and this is this box. And people already
say, "Oh, no, no, no, no. I'm not doing
this. I'm not doing this." Hear me out
and tell me in the end of the video if
this was complicated or not. All right.
So, we are in this terminal. And when
you open up a terminal like this, it is
on the root folder of your computer.
This is all that says it here. Okay. So,
we want to just get into the folder and
that's the only thing that you need to
keep in mind. So, when I go down here,
we have the folder. We can rightclick
the folder and here you can copy the
folder. Something you probably do a lot
copying files. But if you hold down
option on your keyboard, you get the
path name. And I'm here on Mac. In this
video, I will focus on Mac. So if I hold
down the option key, you see now I can
copy this as a path name. That's
probably something a lot of people don't
know. You can click this. And now what I
have is this path. See it's the path
users my my username desktop and here's
the folder. That's all I can copy in
here. Okay. So if you don't know how to
copy paste I use commandV to copy things
in. All right. That's something you used
to word and the other tools too. So in
order to access this folder all we need
to keep in mind is you write down cd
then you copy in this link. And this is
it. Doing so I'm now in this folder. I'm
now in this folder in my terminal.
That's all you need. Now I launch Claude
and how to install Claude and so on.
That's something you find in thousands
of other videos. But you see, I just
write down Claude in order to launch
Claude. And now it's asking me if it's
allowed to access my folder. Yes. And
now I'm in. And now Claude code launched
in here. And people are scared whenever
they hear claw code, but it has nothing
to do with code. Yes, you can do it for
coding. We I used Claude code to build
my ICO application and the membership
platform that you can sign up to and
watch our courses and all this. It was
all built with Claude code. But for what
I'm showing you in this video and for my
personal knowledge assistance that I'm
using every day for my business and my
private life, there is no single line of
code involved. And you will see in this
video that this is true. So you see
here, Larry, that's this fox here. Larry
is my orchestrator. He's the AI agent
who is managing all the other AI team
members. If you watched any of my
previous videos, you know who this guy
is. Let's just overlap him with this
terminal. So we can just say, you know,
this is now Larry in here. And this
folder is now this folder. We just move
it next to it so we see what's actually
happening now. So we are in this folder,
PK demo. Quick recap. We are in the
folder PKA demo. We are here in the
folder PKA demo and launched claude.
This is it. So this means whenever I
write anything here, it will get
reflected inside the folder. So if I
would move in here, for example,
documents or anything I want to work on,
I could directly interact here. But
let's not start with this. Let's start
really from the bottom what we actually
need. And this is where it becomes
really crucial. Now, each individual out
there is able to create whatever you
have in mind that suits your specific
needs. And that makes it so hard to just
give you a template. And I would
actually not recommend something. And we
never recommend it to download any
templates from notion or obsidian or
guidelines or anything like this because
it made you stuck in another person's
use case how they work. So for example,
if a student came up with a template
that says it's the amazing productivity
template for notion and you're a
highstake expert working in big
corporate struggling every day and you
try to apply this to your workplace, it
probably fails and then you reach out
and maybe you get some coaching and
workarounds and that's where we taught
already our members who are all
professionals, business owners, project
managers, you need to understand your
productivity system in a tool agnostic
way. That's what we teach with the ICO
methodology. And this makes you
resilient to any tool changes or
anything like this. And you will see now
if you have this foundational
understanding about productivity how
this unfolds now in here. So this way I
can now perfectly work in the folder or
in the chat. So let's start with the
basic folder structure that I also could
actually ask AI to create for me. But I
want to do this manually right now to
get it started. Okay, I will just create
a new folder that I call owner's inbox.
I want to use this folder for whatever
AI is working with me as a working
folder. So this means whenever AI comes
back with results, it will move it into
this folder for me to review and to
access. And you will see later on that
we then can archive these things in the
inbox and AI will organize it for me. I
will have a team inbox. This is the
inbox where I will be able later on to
move any working files and documents or
whatever I want to give the team to work
with, the AI team to work with. Easy
access. So you see just these two
folders give me already a clear
understanding of whenever I capture
something I can move it in here.
Whenever I output something, they move
it in here. Now I will create a third
folder called team. And whenever I in
this video I talk about team, I mean the
AI team and not the team I'm working
with. And I want to be clear, I'm
building here a personal knowledge
assistance. I won't give my human team
access to this folder because this is
where I manage my knowledge. And you
will see later on that you can perfectly
link out to external sources to give
more context and things like that. And
in another video I will show you how all
this works together with a human team.
Now we have these three folders. So now
let's get started here. And this is
again I could give you a long prompt
with all the details and everything
necessary. You might have heard the term
prompt engineering and things like this.
Those times are gone. I'm talking to AI
every day like an human being based on
my expertise, how I talk to team members
too. So I would just say something and
that's the beautiful thing in claude
code now you have a lot more tools
available. So I could now start writing
here or I can just talk because if you
hit slash and voice you can actually
toggle on voice mode and now I just need
to hold down space and start talking and
then it asks you to allow access to the
microphone. All right, you are my new
personal AI assistant called Larry. So
please set yourself up inside this
folder with the following guardrails.
You are only an orchestrator. You will
never carry out any work that I give
you. You will always seek out for the
perfect AI team member to handle the
job. In order to accomplish this, the
first two team members that you will
create now will be Nolan, our HR person,
who will hire new AI people based on the
necessary on the needed expertise that
Nolan gets researched by Pat with an X
who will be the senior researcher in the
team to research for all the necessary
skills that real human employees in this
area of expertise have. So Nolan knows
what this AI person needs to look like.
Each AI team member has a name and a
persona and an identity. This will make
it easier for me to address directly the
different team members. I could go on
now, right? I could have made it even
shorter and there are also mistakes,
typos and so on in there. I don't care.
I can go now here and say uh packs and I
remove this. But that's the beauty about
AI. He will get the point. Anyway, I'm
here on OPUS 1 million context window.
So, I'm pretty sure it will do a good
job. So, let's hit start and I will fast
forward. So, we will see what happened.
But you should see now what's happening
in here on autopilot.
All right. You see it just asked me for
permission. And here it created now the
claude folder. This is where the memory
exists, the skills exist, the different
agents exist. If you use claude cowwork
in such a folder, it looks exactly the
same. And you see this is grayed out.
This means with a dot in front, it is
considered a hidden folder. Okay? So you
you might not see this. It looks maybe
like this for you. If this is the case
and you want to see this folder, you
hold on shift, command, and dot. And
this shows the hidden folders and files
too. And I like to see these things. You
see here it adds now agent folder. And
you see here it asks me for permission.
But again, you see here this is no code.
It is just text. And that's where people
are scared of seeing all this. But in
the end, I have much more control of
what is happening. So you see here it
wants to create now a file in agents and
this guy is called packs and that's the
description senior researcher and what
model it uses OPUS and the tools it
should have access to right these are
all the things that we want and now I
have a perfect agent who is specialized
in online research so I allow this and
now you see Pax and Nolan are created so
what are these files MD it's just text
files with some formatting in it. If you
use Obsidian, this is exactly the files
of all your nodes in Obsidian are made
of. You're using this already, but with
a lot less syntax in it. So, it's really
readable. Let's open this up and see
what this is. See, this is exactly what
I read in the terminal. This is now the
identity of PEX. And whenever I ask AI
to do something, it will open up this
PEX. When I I ask AI to research
something online, Larry will ask PEX and
therefore just loading in this details
in order to research online for me. And
the beautiful thing here is now I can
edit this in a normal text editor. If
something is uh strange or I'm not happy
with, I can update it this way. Also,
I'm usually asking just Larry to
readjust the different agents whenever I
feel something is wrong. But you have
full control. And here's Nolan, our HR
person. And you see Nolan, HR director,
hires new AI team members. Did you see
that? There is no big prompt that I
provided anything like that. I was
freely saying, I need just an assistant
and an orchestrator to build me all this
out. And it made exactly this perfect
thing here. It also recognized that we
have a roster, which is the team roster.
So Larry will then be able to identify
the different team members. And you see
it also created a folder called team.
Here's the roster. And if you open this
up, it shows me this, which is just a
table inside MD with the different
entries. We have name, role,
specialtity, and status. So you see name
Larry, role orchestrator, name PEX, role
senior researcher, specialtity, deep
expertise research, Nolan, HR director,
a team member creation, and so on. This
is what I think gives you the best
control and understanding what's going
on. So now he finished. He gives me now
a nice table. So you see even that we in
a terminal Claude makes an amazing job
to visualize it in the best way possible
for me to understand how it works. It
tells you how it works the folder
structures. But you see it was created
inside the folder. Remember we are still
just in this folder the empty folder
that we created here. And this is now
where we need now one final component.
So we are not getting lost in creating
this and and starting interacting but
then getting confused over time. That's
why we already built this owner's inbox
and the team inbox. So I can now
perfectly say he might already recognize
this. For example, if I'm unsure about
something, let's do it this way because
I didn't tell him what the owner inbox
and team inbox is that I already
created. Let's see if he already
understands what this is all about. And
if not, I will explain it to Larry. All
right, great. Uh, I don't know if you
recognize, but there is an owners inbox
and a team inbox. Do you already know
what they are for? And that's it. And if
you worry that he starts editing
something, you see it says accept edits
on, right? I can just hit shift tab to
switch to plan mode. That's something
you don't have in claude co-work but you
have in claude code inside the desktop
version and the plan mode is really
powerful because this way claude will
approach your question a complete
different way and it gives you a plan
how it would implement this. So whenever
I'm unsure if it really gets the point
what it should do it should first do the
planning tell me how it will approach it
and then I can confirm the plan in order
to move forward. So usually I add also
something like please let me know any
open questions that you might have in
order to understand how we will work
together moving forward. You see these
are typical skills that you need to have
as a team leader onboarding people and
understand do they really get what they
should do on a daily basis and that's
what we do here and this gives me now a
feedback loop to see if AI actually
understands and all I'm doing here I I
could replace this for example with
Gemini that also works in this way in
the terminal and it would work the same
way and this is also powerful because
you can even use local LLMs if security
and privacy is an issue for you. So this
is the amazing thing about the planning
mode now as it now is asking me
questions for clarification and you
might have seen this in co-work too.
It's nicely represented in co-work and
so on but in the end we have the same
thing. I see already all the questions
that he will go through and the question
Larry is asking me are my assumptions
about the inbox correct or do they serve
a different purpose and here I see let
me be honest I made assumptions when I
set up the claw.md file. And now we can
check what he actually set up in here.
And here we go. This is the claw.md
file. That's the file that Claude will
read first. Whenever you open up Claude
in this folder. So this means whenever
you start chatting with Claude in this
folder, it will first read this before
it gets back to you with an answer. See,
and here are the things that I mentioned
to him. You are never doing the work
yourself. The communication style, team
management. See here the team roster
lives in team roster MD. You see here's
the team folder and here's the roster
MD. So Larry the first point of contact
whenever I start using Claude knows now
that here where the experts live that he
needs to reach out to to get the job
done. Each team member has an agent
definition in Claude. See? So this means
this is this here are the agents but
they also have a profile and this is
what we have here. And then here's the
inbox system. So he proactively created
this already. Deliverables and reports
for Thomas to review. Tasks and
assignments flowing between team
members. Team member profile. So he got
the team inbox wrong as this is not our
task management system. And here's the
hiring pipeline. So here I can say close
but not quite. So obviously I need to
explain something. So there's always the
option to give my own input. And I say,
"How do you want to give tasks to the
team? Always through me, Larry, or
should you should you also be able to
address team members directly by name?"
So, I'm used to talk only to Larry, but
I mention other people's name. So, I
know, you know, he's delegating too. So,
that's why I say always through Larry.
That makes it very easy. If I'm on the
phone, I just talk to Larry and he will
move those tasks to the team members.
Should team members save their work
products as files in the inbox folder or
just respond directly in the
conversation? Now, this is what I'm
using in the owner's inbox. Deliver in
owner's inbox in working folders. And
here, what kind of task are you planning
to give the team? This helps me
understand. So, this is business and
strategy. I don't know yet. Okay, it's
perfectly fine to say something like
this. Let's keep it open. Obviously, we
are not here for software development.
We want to use this to build our
personal knowledge assistance and it
could be a a bunch of different things.
That's it. Now, it keeps completing the
plan. In this answer, I said the team
inbox definition is wrong. Team inbox is
just for me to share any files or images
the team can then work on and organize
in the database. DB for database. All
right, it doesn't matter. I could have
written down database. And that's the
thing. People already are scared again
when they hear the word database. But in
the end, if you've been using notion or
anything like this, this is databases.
It just gives you a nice front end you
to use this and we will get to this in
this video where I will put in the final
nail into the coffin for this for the
PKM tools because we will have an
interface in the end of the video too.
So yes, we want to have a database. So I
will just say and that's what I
recommend you starting out too just say
yes we need a SQite database. Okay the
thing is if you would just say I need a
local database it's very likely that
your AI assistant will create an SQLite
database. What this is you don't need to
care. You will see this in a moment why
you don't need to know how to set this
up. You don't know how to directly use
these escalate database, but you will
see in the end of the video how powerful
this will be beyond just having simple
folders in here. When you drop files,
images in team inbox, should Larry
automatically pick them up and root them
or do you explicitly tell Larry what to
do with them? Well, let's say Larry
should auto detect. We can do this. And
then you run through a few workflows and
then you realize, oh, something is
wrong. And then this is where you add
guardrails. And with this huge context
window, you can always do reviews of
what we are building in here and say
something is wrong. Can you identify the
issues? And it will identify the issues.
In the end of the day, Claude code is
handling huge code bases and complicated
things. So it's really a piece of cake
for Claude to do what we are building
here. But as you can see, not one single
line of code has appeared in this whole
conversation yet. and won't for SQLite
database. Should it mainly track files,
images you drop in the team inbox or do
you envision it storing broader data
over time, tasks, notes, context, etc.
See, and that's what we want to have,
right? We want to have it all. So this
is the moment and obviously I'm going a
direction that you might have reached
earlier because you said I want to have
a journaling application for example and
you want I want to have daily journaling
and that's what we want to add here in
this database. I want my knowledge
organized and indexed. Use it for daily
personal journaling meeting notes as a
CRM contact management system. Again,
something you've built probably with
notion or something like this already.
And to track my ongoing projects. Yeah,
let's do something random. Okay, let's
see what happens when Larry detects new
files in team session start. What should
happen? List files ask what to do. autoc
catalate then report just notify I think
listifies ask what to do that's amazing
why because now I could actually in the
team inbox folder have a folder for my
scanner so I can scan documents and they
appear inside the team inbox and then
the next time I launch Larry I can
directly start working with these
documents and then for all of you who
are tempted to install open claw and all
these things don't do it you get it all
just from this one window here. If
something going off Ray and you think,
uhoh, he's doing something wrong, you
can always hit escape and you interrupt
him and it stops. Larry will stop
working in this case. Here's the planet
created for you to review. What it will
do in the different steps the database
it will create which will just live
again in this folder. Nothing special,
nothing online. It's all lo schema for
your database. So you will have a
knowledge base. You will have journal
entries, meetings, contacts,
interactions and all this. And then it
will also update the agent definitions
because now they aware of that there's a
database. So they're aware of this. But
you see I didn't even mention it and
Larry is taking care of this already.
And then update the team profiles,
update them overall memory. And this is
the verification we can go through in
order for this to work. So now I
interrupted it. However, we can just
continue. And how do we continue? Just
write continue. See that? That's it.
Because it still has the full context
from before the moment I interrupted the
moment it stopped. So now it Larry will
just continuing implementing this. But
what I wanted to show in between is the
remote. I can hit remote / remote
control. And now it started remote
control. This means I can go here on my
phone, open up the claw app, and you
just go to claw code. I just go here and
now I'm seeing exactly on my phone the
same thing that I see including the
history and everything. So just to show
you that this works I write down here hi
and you see immediately it appears here.
So I can go now shopping or whatever I
see the status of the team and I can
send messages this way. There is no need
for telegram or WhatsApp or whatever. I
have direct access to this terminal
window through my phone and this is
amazing. And now he's asking what do you
need Thomas because I wrote down a hi,
right? But the thing is with this remote
it also appears now in your claw code in
the claw desktop. So here it is. Boom.
See here's the high notification that I
sent. So if I would like I can now just
keep writing here and I say I can close
this. I can see I can just replace this.
Now I have the fancy visual
representation of all this that you
might prefer and you can keep talking
here this the very same way but I just
prefer being in here because you will
see once you get the point of claw code
that there's always features that are
way beyond what you can use on claw
desktop also you might never need them.
So again, if you prefer claw desktop up
to this point and even for the whole
video, you could use the claw desktop
version two. No problem at all. It will
create also the database and so on. No
problem. I'm just using this on a daily
basis and that's why I wanted to show it
to you here. Okay, it created a
database. See, it's it tells you what
tables it created in this database. The
session start, all tasks go through me.
All this is done. Now the thing is how
do we see what in the database is?
There's no way to open this database
right again. And this is the moment
where we don't need to have fancy tools
anymore. We just create something to our
liking. So now I could just ask Larry to
build an interface that shows me the
database. Okay, interface is just what
you from notion and so on. It just shows
you what is in the back end, the
database and all the complex code in a
fancy way. So it's easy for you to read.
Same for Obsidian. It is just living in
our local folder and it's just
representing the data that is in a
folder in a nicer way for you. But we
are using an AI team and I want to have
the best interface in the world that is
specialized for me. So therefore, we
will rather hire a person who can do
that. Hey Larry, uh let's hire a
developer who is specialized in creating
amazing applications like notion and
craft and heepase that are all have
great interfaces for me to use. Once
hired, let him build an interface to
make it easy for me to see the data in
my database. Create a journal entry
about us talking today about creating
all this. So we have already an entry
available. So I know the terminology. I
would have used maybe different things
like front-end developer and UIUX and
all these things. But I used really
things that I think if you have no clue
about these things that might be the way
you ask your team member for it and you
will see it still gets the point. That's
the beautiful thing. It's the business
analyst now. he understands what you're
actually asking for and translates it to
for the team to make the right hiring.
So you see it on it Thomas and I again
could have switched to plan mode and he
would have asked more questions and so
on but I'm pretty sure it will be
straightforward to create something
amazing. So you see it's already he's
already leveraging the team on it. Pax
research what a developer specializing
in notion craft hterbase style apps
needs to know. Nolan hires the deaf
based on PEX research. The new hire
builds your database interface journal
entry. I will have PEX log it while
doing the research. Kicking off PEX. Now
this is where Claude code really shines
because it will create back-end agents.
And you see here now an agent working
which is PEX working in the background
doing all the research. And if you think
this is complicated what you see here
all these things is also shown in
co-work and code whenever you open up
these things you see the details there
too you know so this is something that
was al always there but Tropic and Claud
does a great job in hiding this from you
know you can click here you see all
these details too and this is where
people get confused in the terminal when
they see the details they get scared but
here they're just hiding the details
from you I love to see all these details
because then I feel more in control
what's happening. So let him do the
work. So you see he's doing web
research. So for example now you can go
further and say I want to use perplexity
always to do the research and not the
normal web research. That's something
I'm using. So I'm using perplexity API
and my pack is actually using this to do
the research via perplexity. And that's
how you then come up with more and more
ideas what you can do because you just
say it and it and Larry or your personal
assistant will tell you how you can
implement it whatever you like. If you
have a specific database in the web that
you would like to have context to. You
can just name it and it will tell you
step by step how you can implement this.
Let me know in the comments below if you
already using claude code this way or if
you are inside claude desktop and if you
prefer claw desktop but I hope it's
clear now that this is just an interface
showing you this in a different way and
there's nothing to be scared about this
and in this terminal it also shows you
details about the thing so you have
always this controll + o to expandtrl +b
to run in the background this is amazing
so I can now for example say Ctrl +B and
now it's gone. And you see down here one
local agent. Now I can keep talking to
Larry while this is running in the
background. So it's still working on it.
So we can in the meantime keep working
on on our folder. So I will just go to
my scanner inbox and you might have seen
the video where I let the AI organize
all my random uh files here. So I will
just go here and I will just select all
of them in instead of this. So this is
just PDF scans, real invoices and and
random things. And I will just drag and
drop this into my team's folder here.
Holding down option, I will copy it. So
I'm not actually moving it. And now you
see I'm still working just in a folder.
So I copied just over 120 files into
this team inbox. While PEX is still
doing research, I can now ask Larry to
organize this. Hey Larry, I just added a
bunch of documents that I scanned in
into the team inbox folder. Can you
actually make it organized so you create
folders in a way that makes sense, but
also add them to the database that we
just created? So we will have easy
access to all these files whenever I
need it. And also maybe you find
interconnectivity between the different
files. So it makes more sense for me to
see it on the front end in the interface
that you will build later on. Okay,
something random. I could have said it
differently, but I don't care. You will
see. He will be amazing. So, he will now
go into the team inbox. He sees all
these scanned files and he will start
organizing this in parallel while PEX is
still working on this. And you can
always just arrow down. That jumps to
the local agent. Hit enter. And now I
see what this agent is currently working
on. See, it's searching for notion
engineering block architecture blocks
and so on. it perfectly starts to
understand what this is. And on the
other hand, see 119 PDFs, OCR needed,
German plus English, year-based folder
structure. So there's there's not even
an OCR on these PDFs and he's doing it.
I'm delegate this to a specialist agent
who willh and then he moves it to a new
yearbased folder under owner's inbox
organized something we don't actually
want. And this is where you readjust,
okay? Where you say, "No, man. The owner
inbox should be just handled treated as
an inbox. And you see I'm giving a lot
of permissions manually. But you can
also launch code in bypass any
permissions and this will be just hands
off. Now he just created an agent on the
fly. Now I could put in guardrails again
and I can say instead of creating a
temporary agent to do this job, I think
we can use a dedicated librarian working
for us. Whenever we get more scanned
documents in, they should get organized
into the respective folders. He needs to
have an understanding of the database
and how things should get organized
based on best practices. So now I can
send this. You see by this here that
Larry is still working on what is above
and this is now cute. So he's not aware
what I have written right now. In a
moment whenever he considers it's worth
it. This will jump above and then he
will read this and then he will act on
this. I could also interrupt him and say
do this directly. But I want him to
finish the work. He gets already some
insights with this temporary agent in
here and then he will just use what he
learned from this part and then use this
as a starting point for Nolan to hire
the right person. I'm pretty sure about
this also the research ended. We will
get the front-end developer very soon
too. You can always in parallel ask
something while he's thinking. So by
hitting slash and btw by the way you can
ask questions. Did Pex finish his
research? you know and see I immediately
already start talking by the names that
we created here for the different team
members that makes it much easier for me
as human to keep in mind who is
responsible for what and see this runs
in parallel okay we will see let him
finish the things so he has no update
yet by the way is not using the full
context of what we are talking here so I
could ask separate questions but I
usually launch several terminal so I
usually have six to eight different
Larry's working for me with the team and
this is where the whole thing becomes
scalable. One team member would build
out the interface, the other one would
organize my notes, the other one I'm
using for daily journaling all in
parallel and this is what makes it then
so powerful and scalable for the
individual person working in a team. And
now imagine this at scale. So here we
see it already created the organized
folder and here it's already starting to
move the different PDF files into it.
But important thing is that here's also
the research brief. So you see this is
what PEX brought back also in the owner
inbox. I can open this up by just
hitting space. And this is the thing
that PEX came up with prepared by Pax.
So even if you would lose contact if the
internet breaks down or whatever, I now
can always refer back to this research
and I say, "Hey, you stopped working on
this. You need to hiring this and look
how detailed all this is, right? how top
performers think quality markers. So
this is now the research output that
Nolan will use to hire the right
front-end developer. I interrupted Larry
here because you get the point. Okay, it
would have organized all these PDFs. It
takes too long for my video right now
here because it's a lot of files. It
needs to go in there. Do does OCR and
all this, you know, renames the files
and all these things. So I think you get
the point about the usefulness of this
scanner inbox thing. Okay. So we'll just
delete all this from the inbox. And now
the inbox is empty again. We have this
first step of this organization. That's
fine. And now I want to get back to
building this interface. Okay. So he
already said agent research PKM app
developer role completed. See that shows
that he recognized that PEX has
completed and I want to continue now
with building out this interface. Okay.
Now continue with hiring the new
developer. So we can build out the
interface as soon as possible based on
the results from the research from PEX.
And you see it recognized PEX this way.
Okay, I'm pretty sure Larry will know
what I was going for. See PEX developer
research is already in. Let me pull it
up and hand it to Nolan. See Nolan to
hire the developer. And if you wonder
about the images that my team members
have, this is where you can go wild then
because if you connect claude now to the
Gemini Nanobanana API or you just ask
how can we create images, it will tell
you how, right? You can then say give
each new team member an individual image
so I can refer to them and then you will
see on this interface we could now
visualize this too. So, while this is
building, I would just want to recap
quickly what we got so far and how easy
things are still set up and yet how
powerful it is already. We have the team
inbox where I can share anything that I
like, images, videos, audio, whatever.
AI will be able to handle this and
organize it. We have a team with two
members in there and the overall folder
is Larry which who lives in this. Okay,
claw.md. This is Larry. And now in the
team, we have all the agents that people
always say, "Ah, you have to build
agents in here and so on." No, no, no.
We we want to have things easy and easy
to understand. And they work perfectly
this way. Here's the roster that gets
updated automatically by Nolan whenever
he hires something. So, we go in here,
you see, and when we go in here, you see
all the details here, the director, and
what he needs to do. So, he updates
always the team roster. That's the
amazing thing. You're building a
database of your team members and now
you just saw Sable appeared which is the
new member. They gave it the name Sable
for whatever reason. You can obviously
rename it but usually they think about
this quite good why they should be
called this way as it is relatable. So
let's see what we have there. Okay.
Sable PKM application developer role and
specialization key strength how to work
with Sab. it perfectly already
understands what we built so far in this
folder and now they he will start
working inside this folder and this is
where we really have to start to think
about the different folders we are
creating and the agents living in these
folders rather than having one big
folder for everything. So I have one
folder where my business AI team is
working in. But I'd say business in the
end it's just working for me inside this
business and then I have a different
folder that's really my private life and
my hobbies and all the other things that
I do that I wanted to have disconnected
and it's a different focus level they
get when they are just aware of the
business and not of random things in the
life. And that's why I would always
recommend to try to be specific about
the things that you want to create. And
again, if you go to claude co-work now,
you have the new project folder in in
co-work and it was already available
here on chat. These projects there was
exactly this. You were able to focus on
things. I don't know why they now moved
this to co-work because in the end of
the day using actually folders is
exactly this. Yes, you can add external
information to the projects and things
like that, but I don't see the real need
of these projects if you set up these
folders in the right way. And there we
go. It created now Sable. So now want me
to send Sable straight to work on
building the interface for your
database. Yes. And I'm going really slow
here step by step, but once you build a
few things and there's nothing to lose.
Create a empty folder and start doing
this and see how far you get. and then
you create a new version with the
insights that you gained from the first
version or you join us in my iore and we
are there in weekly coaching where we
can help you to accelerate the things as
well. So how easy is this to understand
this folder right here is where all the
knowledge lives in this simple database
file you will see is all we need and
what it does your files will remain here
they are accessible like this like the
obsidian style but the database ensures
that you will have indexed these things
easy for you and the AI to search
through so that's why I think the
database step is crucial whenever you
build something like is because it will
also make it easier for your team to
keep things organized. And now there we
go. It created app and now it starts
creating an app which might be overkill.
You could have just said give me a
simple browserbased interface to show me
this. Let's see what he's building
there. If you feel this is too
complicated, just tell it. But let's see
what he comes up with. As we hired a
specialist in this now we're getting
code inside our folder, right? This is
where we go into the vibe coding era,
right? But you see it's all based on
just back and forth. And the reason why
it makes this complicated app now is
that we refer to notion and all these
amazing apps. Now he thinks that he
should build something like this too. If
he would just have said, can you
visualize this database for me in
Chrome? It will be much easier. And we
will do this in a moment to see the
difference. I just want to let him
finish this so we can see what he built
there. and then we will make a simpler
version afterwards. While he's working,
I just want to comment something that is
here down below. That's called the
status line. See, there's even the
weather here and it gives you even
things like inbox items and things like
this. This can be customized easily.
Again, just ask AI to customize this for
you and he will update this according
whatever you want to see there. You can
slash status line and there you can then
comment on how you want to update the
status line and what should be shown
there. I'm running here on claude max
plan with $200 per month. So the 20x max
plan what I'm showing here you can
perfectly start with the pro plan with
$20 a month you will go very far for
sure. And if you have a lot of
information that needs to go through and
you burn through tokens like here, we
burn through 21 million tokens already,
go for the 5x max plan for $100 a month.
But always consider all the tools that
you will be able to cancel subscriptions
that this is saving you. So it is not
expensive at all. And I'm even
considering the people I would need to
pay to work with me on things that I'm
just using Claude. Now the beautiful
thing is when it comes to backup here
I'm on my desktop and therefore it gets
synced to iCloud. So there's already a
backup. I also use Dropbox locally. So
therefore I can create these folders
easily the same way as I do here. But it
gets synchronized with Dropbox. Same is
available for Google Drive. So this is
how you can even back these things up in
the cloud but also make it accessible
across different devices too if you
connect them this way too. Okay. So what
Sable created is absolutely overkill.
And this happens if you say, "Hey, can
you build me a notion clone?" Yes, of
course it can. So it goes ahead, hires a
person like we had here who is an actual
app developer. And now it asks me for
permission to open localhost 3000. Don't
worry, it is just running a server
locally on your computer. So you can
actually run the app locally. That's it.
If you really want to have a app, this
is the way how you can build it. And now
when we open up Chrome, let's just go
localhost 3000. And this is it guys in
one session. This is the outcome of what
we've built. You see here, those are the
PDFs that we uploaded. It build a
dashboard. And we didn't have any review
or anything like this. Okay, it's out of
the box. I can click here. It opens up
the files. These are all the files. It
categorized it. See, it's visualizing
the database that I mentioned, the SQite
database. I have the knowledge here.
here upcoming meetings. I could now
connect it with my Google calendar and
it will also start visualizing it. Here
I have the recent journal. So you see
the potential context. We didn't even
add any context yet. But let's do this.
Okay. Let's quickly say let's quickly
say add a new contact. Paco Cano country
Spain company paperless movement. It
stopped the server now. That's why we
are not seeing anything anymore. And if
you want to access the app again, you
say start local server again. See, I'm
not using any code language or anything.
I'm just telling the team, I have no
clue how this works. Can you please
start this again? And it will run this
command here for you. So, it will end up
launching the survey again. And now here
we are back. And boom. Context pako view
all. Here's my context database company
ro. Okay. So I want to stop here because
what we have here is such a basic
interface. That's where I want to make
you aware. Don't over complicate the
things. If AI is going off rail, you
don't need to build a whole application
and run a local server and all these
things. So the beautiful thing is you
can always hit escape twice and here's
your whole conversation. So I can jump
back into this position where he started
creating this application or I can say
the following. Larry, I'm sorry for the
confusion, but this is total overkill.
Sable, the guy we hired, is a completely
fullyfledged developer. All we actually
need is just a simple visualization
interface that I can open in Chrome to
visualize the data that we have in the
database and other things that we might
consider. But it can be very basic, no
application needed. So please undo all
the overkill implementation of the app
and build something very lightweight and
simple. And that's something I did in
the past. If you just say visualize the
database for me, it would have done this
for sure. The reason why it built this
complicating app is that we said we want
to hire a developer who built and worked
on notion craft and all these tools. So
obviously the research was going beyond
and if you do this properly that's the
moment where you go into planning mode
and say let's hire this person you get a
plan and questions to refine what you
are actually doing there so you can be
sure when you're doing it will get done
in the right way before going off rate.
All right. See, app is gone. Now sending
Sable to build something truly simple. A
simple HTML file that visualizes the
database. The app folder is gone. Again,
we see live updates inside the folder
what's happening. And you will see now
it will be just a simple file in order
to visualize our data that we have in
our database here. And if the beautiful
thing is I mean the app that it created,
sure you won't see a big difference and
it will be much faster. You don't need
to start a server or anything like this.
It opens in any browser. You can open
this up in Safari or Edge or whatever
you're using and it will work out of the
box because it's just an interface, a UI
that we put on top of our back data.
This is our back end now, right? That's
called the back end and we are building
the front end right now. If I would move
forward with this, I would then say,
"Yeah, but make sure now that Sable is
actually adjusted his skills to just
making simple visualizations." You can
then ask him to create diagrams for
specific needs that you have, create
slide decks and all these things that
you think you might need an external
tool for, you can actually have yourself
build there in a much more simple local
way because there's no magic. If you
follow this channel and you see the
slide decks, you see our social media
images, all this is built with HTML and
local agents that I'm running. I'm not
using any external tools anymore. AI
sometimes tends to make things over
complicated. But if you're an expert in
something, you very quickly realize if
it is going off rail. And that's why I
don't worry that now every child will
start a multi-billion business because
if you have no clue and no expertise, it
will be AI building something that is
already out there. And those businesses
are not based on actual real world
experience over years that you can use
AI to amplify your work that you're
doing. So the potential is there that
you can build such businesses, but if
you have no knowledge, you will build
just something random that everybody
else does. maybe the 100,000 thumbnail
creation app. And here we go. Now
there's our new interface. Just see in
the URL it is just a folder and the
fewer HTML file that we opened here. And
this access is now this database that
we've created in this folder with the
entries. You see the files that we have
created, the journal entry, the contacts
here, the phone number, projects. And
this way it's also so much faster to
update this. You don't have to maintain
an application. It's just a website that
it built for you to visualize your
database in the way that you need it.
And in the back end, you have the data
here. That's all it is. You have this
file that shows it and then you have
this database that it visualize it in
the front end. And I will stop this
video here because here you can go
white. You don't like the color. You
don't like the structure. You want to
see specific things in a specific place.
you want to have the navigation on the
left side and this is now where it
becomes really specific for your
specific needs and that makes it so
amazing and that's why we believe that
it's the end of the PKM tools as we know
it and if you're still using Obsidian
and think that you are in full control
of your local files and so on, watch my
other video where I laid out why this is
no longer true. It was the closest it
can get to have control over your local
files, but it was always a lie because
these files are formatted in a way that
only Obsidian can properly use it to
visualize it like we have here in a
specific way. So they're useless if you
want to use this now in a different
tool. And obviously if you want to go
away with obsidian, you can now use the
folder and ask AI copy paste it. Okay,
always make a backup. And now I ask AI,
can you convert this into a way that I
can use it personally? Build me a HTML
to visualize the things that I want it
in the specific way. And you will be
surprised how much more control and out
insights you get from ever you have
because now you can build interfaces,
hubs, analytics dashboards, all these
things that you might have downloaded
complicated plugins and things like that
for tools like Obsidian. And we are not
even getting started with notion or so
on where you use hacks to build amazing
dashboards and things like that. Now you
can really build it the way you want it
to have. See here I immediately see the
overview. I have two journal entries,
one contact, 33 files and then I can
also say make this clickable and it
opens up the PDF file directly and all
these things. So if you want to really
dive deep into this, I made already one
workshop about building your personal AI
team that is available the recordings
and all the resources inside the
membership and I'm running a next
workshop where we build together
something that I showed today in much
more detail together. We work together
on your setup. Ask any questions and we
will dive much deeper into this than I
did today. Anyway, I hope this gave you
the insights, shows you how easy it is
to get started with this, even using
clawed code. And after seeing this
video, let me know in the comments below
if you're still scared of claw code. If
so, do exactly the same that I did here
with claw co-work or claw code in the
claw desktop application and you will
end up with the same results. I promise
you. And if you like the video, give it
a thumbs up, share with your friends,
and I catch you up in the next